Allen Freeman, Clerk of Courts for Common Pleas Court

270 East Main Street, Batavia, Ohio, 45103

Phone 513-732-7130; Fax 513-732-7050


Please note: Fax filings are limited to 30 pages per LOCAL RULE 19.


Email Filing Now Available For Certain Cases - Please Click the Link


CLERK'S HOURS OF OPERATION: 7:30 AM to 4:00 PM, MONDAY THROUGH FRIDAY, EXCEPT LEGAL HOLIDAYS


PLEASE NOTE: Due to mandatory health and security screenings at the entrance to the Courthouse, please arrive early for any court proceeding that you must attend. If you are running a fever, DO NOT COME TO COURT. You will be denied entry. You may but are not required to wear a mask when coming to court. Please review notices elsewhere on this web site for updated information.


The Clermont County Clerk of Courts is the elected official responsible for filing and maintaining every court document for all past and pending cases in the Clermont County Court system. Every case starts with documents filed with the Clerk, whether it is a civil case (a complaint, a petition, or an administrative appeal) or a criminal case (an indictment, a bill of information, or a bindover). Once a case is started, the Clerk's Office handles service of court documents, accepts the filing of motions, legal memoranda, affidavits, notices, and deposition transcripts, and processes every legal paper so it is time-stamped, scanned as a computer image, preserved in the official court record, and brought to the judge's attention for legal action. The Clerk is also responsible for collecting and securing all filing fees, court costs, fines, restitution, and monies deposited with the Court on a judge's order. Outside of the realm of litigation, the Clerk of Courts accepts passport applications, processes notary public commissions, and issues motor vehicle titles.


Courthouse 1937
The first appointment as what is now the Clerk of Courts occurred on February 25, 1801, at the time of the creation of the Clermont County Common Pleas Court when Ohio was still a territory.  The Clerk's office has always progressed in meeting the needs of the Court, the legal profession, and the public throughout its existence.  The progress is visible just in the time since this 1937 picture of the Clerk's office was taken. The future may hold a paperless operation with all filing done electronically. Whether it is in the era of quill pens and handwritten entries in leather-bound docket books, or in the era of web access and WiFi, the Clerk of Courts is the trusted partner of the Common Pleas Court in the efficient administration of justice in Clermont County.


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Clerk of Courts